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Senior Project Director - Cares Title III (CT3) Project
Madison Area Technical College in Madison, Wisconsin
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Date Posted 01/16/2019
Admin-Sponsored Programs, Grants, and Contracts
Salary -  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled
Posting Details


Position Title: Senior Project Director - Cares Title III (CT3) Project
Request Type: Vacancy
Posting Date: 01/14/2019
Application Deadline:  
Open Until Filled Yes
Transfer Requests and Application Due By:  
Salary $95,492 - $124,140
Location: Madison-Truax
Department: Technology Services
Employment Conditions:

Madison College invites individuals to join the Technology Services team as a Senior Project Director. managing the technical work associated with the CARESTitle III project, which is a highly visible, complex, transformational project to implement a systematic process that assists students to confirm their career goals and educational plan, and supports their efficient progression to degree credit courses, credential completion and/or 4-year College transfer.

This project was made possible through the award of a Department of Education-Title III Strengthening Institutions grant to improve and strengthen the College’s ability to serve students.

If you are looking to share your project management expertise to make a difference in the Madison College community, apply now!

This position will be open until filled, with a first review date of February 4, 2019 at 12:00 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Interviews will be scheduled the week of February 11th, 2019.

Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS).

Organizational Function and Responsibilities:

The responsibilities of this role include:

• Coordinate the technical development work of CT3 teams such as the Registration team (support project chairs, loop out, ensure documentation is completed, identify and assign needed technical resources, etc.).
• Serve as a liaison between CT3 project and Tech Services staff to align CT3 and college technical priorities, identify obstacles and communicate issues/risks and assist with creating mitigation plan.
• Understand technical requirements across all the teams to coordinate TS resources and help determine priorities. Work in conjunction with TS to communicate what work is foundational and what work would require new development to meeting the grant objectives
• Assist with articulating vision of grant deliverables and operationalizing technical development work so that efforts build upon each other – guided student development, touchpoints, student portal, myRoadmap, Registration, Admission, SIT, etc.
• Assist with creating vision and recommendations for needed software to leverage technology and accomplish ideal student experience (pros/cons, costs, comparison to current resources, sustainability and maintenance, etc.)
• Articulate the work needed to operationalize yearly deliverables- identify what types of experts and anticipated amount of time needed to meet grant deliverables on time and on budget.
• Provide budget management— aligning CT3 budget with TS budget to ensure funding is tracked separately and utilized to fulfill CT3 deliverable. Represent the goals of the grant and ensure the appropriate technical resources are allocated for all stages of grant deliverables.

The project has the following overall objectives:

Implement ‘myRoadMap’: Build and deploy an online individualized educational planning and service delivery tool integrated with college data systems.

Developmental Education Acceleration: Pilot and scale a co-requisite instructional model targeting students placing two levels below college-level English or Math, providing an accelerated pathway that reduces their time in remediation from two semesters to one.

Advising Redesign: Implement a comprehensive, integrated advising model, leveraging technology and data to provide proactive individualized services; fully implement faculty advising at the college.

Integrated Career Services Model: Strategically align career planning resources within an integrated service model tailored to address the varying needs of different student groups through the development of new career planning tools and use of myRoadMap.

Professional Development: Develop and deliver training for faculty and staff in consistent advising practices, student career choice advising, and the use of the myRoadMap tool.

Our road to leveraging technology to accomplish this goal stems from several multidisciplinary college work teams that are working collaboratively to develop business and technical requirements and work with business owners who will be redesigning business processes to improve the student experience. The ultimate goal is to create a student view of each student’s goals, progress, risk factors, academic plan and other information in order to facilitate more individualized and proactive service delivery as well as to assist students to navigate complex program requirements and college processes.

This position reports to the Chief Information Officer (CIO) and Grants Director and will work collaboratively with all Directors within Technology Services.

Essential Duties:

Achieving these goals will involve:

• Understanding the current technology state and architecture of the College.
• Re-architecting technical environments to integrate, automate, streamline, and speed up delivery of key services. Defining a future state technology architecture to support innovative designs and outcomes.
• Fostering and improving data analytics and decision-making.
• Transforming technology to facilitate more individualized advising and proactive service deliver.
• Assisting students navigating complex program requirements and processes.
• Establish Project Management processes, capabilities & discipline for this initiative and manage, supervise, develop high functioning teams (both permanent and contract ~20) to effectively support the CT3 initiatives and the various aspects of the IT Infrastructure (Applications, Student System, Integrations, Content Management, Web/Mobile Usability, etc.) that will be needed/used on the project.
• Work with a wide variety of stakeholders: Executive Sponsors, Functional Managers, Project Leads, IT Managers, CIO and IT Staff to develop strategies, plans and communicate progress on expectations and results.

The robust integrated portal proposed in this Title III project encompasses all these requirements (under the working name myRoadmap), and alongside the other proposed activities, significantly strengthens and fast- tracks our ability to accomplish this goal in support of our students.

Knowledge, Skills, and Abilities

Knowledge of:
• Strategies to achieve organizational goals while understanding organization’s strengths & weaknesses and adapt strategy to changing conditions.
• Project management software, database software, spreadsheet software and word processing software.
• Administrative program oversight principles, practices, and techniques.
• Quality Assurance principles and techniques.

Skilled in:
• Communicating (orally and in writing) information, data, and opinions to inform, influence, and/or persuade a wide variety of individuals and audiences.
• Organizational and interpersonal skills. 
• People/team management and leadership.
• Team building and influencing teams to achieve a common objective.
• Systems implementation, roll-out and deployment.
• Project management and business/systems analysis.
• Critical thinking with an ability to synthesize complex or diverse information. 
• Meeting facilitation.

Ability To:
• Think strategically and system wide.
• Independently make decisions.
• Solve complex problems, defining root causes, improving systems and making establishing preventive measures for the future.
• Translate business needs into technical solutions that improve service quality and efficiency while meeting business objectives.


1. Master’s degree from an accredited college or university; or a Bachelor’s Degree and two years (4,000 hours) of work experience directly related to the skills required for successfully performing in this position.

2. Seven (7) years of project management experience, which must include:
• Experience overseeing and successfully leading major and complex projects critical to the needs of a large organization or institution from creation to implementation.
• Experience facilitating and leading change, including collaboration with senior-level stakeholders.
• Experience working with senior and executive leaders.

Preference may be given to candidates who meet the above minimum qualifications and also have:
• Project Management experience in higher education.
• Project Management certification.
• Experience working on a project that involved a Student Information System.

Special Instructions to Applicants:

If you are experiencing application issues please contact the HR hotline, (608) 246-6900.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Rosemary Buschhaus, J.D., SPHR, SHRM-SCP
Director of Employment and Employee Relations
1701 Wright St
Madison, WI 53704
(608) 246-6900

Position Type: Administrative
Recruitment Strategy: External
Posting Number 20160603106
FLSA: Exempt
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