Position TitleAdministrative Secretary to the Dean of Engineering & Applied Technology
Fayetteville Technical Community College is seeking qualified applicants for this full-time position. The ability to effectively work in a fast-paced environment, handle multiple tasks, resolve student issues, and work well with others is critical to experiencing success in this position. Expertise in effectively communicating information and providing excellent customer service is essential. Qualified candidates will possess excellent computer skills, demonstrate evidence of flexible work experiences and a willingness to change; be open-minded, fair, and possess the ability to see multiple perspectives; be willing to take risks and accept responsibility for professional and personal growth.
Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.
Participate in the duties relating to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.
Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring division-wide input; review work for accuracy.
Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.
Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.
Organize and maintain complex filing systems.
Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
Correspond and distribute information and files on the College’s networking system.
Operate a variety of office equipment including a computers, scanners, printers, and copying equipment.
May take minutes of meetings attended and transcribe as necessary.
Coordinate travel arrangements for assigned management staff as needed.
Perform related duties as assigned.
Associate degree from an accredited college with a concentration in Office Administration or related field and two years of secretarial experience. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience working in a community college or other institution of higher education.
Experience with Ellucian.
Full or Part TimeFull Time
Number of Months12
The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer.
Open Until FilledYes