THIS JOB IS EXPIRED

 
 
 
 
 
Log-in
Username
Password
Forgot Your Password?
 
 
 
 
Job Seekers
Register
Post Resume
Find Jobs
Get jobs by email
 
 
Employers
Register
Post Jobs
Find Resumes
Get resumes by email
 
 
 
 
 
 
 
 
Administrative Assistant I, Temporary Part-Time
Delaware Technical Community College in Dover, Delaware
 
 
Save Print Apply
 
Date Posted 01/22/2020
Category
Admin-Secretary and Administrative Assistants
Salary -  USD Per Year
Employment Type Part Time
Application Deadline 02/04/2020
 
 
 
 
 

Position Title

Administrative Assistant I, Temporary Part-Time

Position Number

TBD

Position Type

Temporary Part-Time

Hiring Location

Owens Campus-Georgetown, DE

Contact Phone Number

302-259-6160

Contact Email Address

owens-jobs@dtcc.edu

Work Location

Owens Campus-Georgetown, DE

Position Specific Details

This is a five-day per week, 29-hour position. The Administrative Assistant I is in charge of answering questions of staff and students who come to the Marketing and Public Relations Department, ordering and maintaining office supplies, maintaining purchasing information, keeping an updated campus phone list, processing requests for promotional items, and maintaining promotional item inventory. This individual also assists with preparing invoices and credit card log sheets, and helps in the supervision of campus receptionists through scheduling, maintaining contracts, finding substitutes, and troubleshooting any problems or questions. Other major duties include assisting the department staff with major campus events and posting flyers and posters around campus.

Salary

$13.09 p/h

Classification Information

 

Classification Title

Administrative Assistant I

Job Code

4103 (FT), 4603 (PT)

FLSA

Non-Exempt

Position Pay Grade

B/C 07

Position Type

 

Summary Statement

An incumbent is responsible for providing basic administrative support to an administrative or technical supervisor and unit staff.

Nature and Scope

An incumbent reports to an administrative or technical supervisor and may supervise subordinates and/or College Work Study students. The incumbent serves in a liaison capacity between the supervisor and faculty, students, the public and/or other departments within the College. A significant aspect of this work involves providing guidance and consultation to faculty, staff, students, and the public on routine matters.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

1. Acts as liaison between supervisor and faculty, other departments, students, and the public and provides guidance on routine matters. May maintain supervisor’s calendar.

2. Formats and types memoranda, correspondence, reports, newsletters, financial/legal documents, contracts, cases, charts, and similar materials from written drafts using word processing software. Materials may contain difficult terminology and confidential information.

3. Reviews and routes incoming mail; composes routine reply for employer’s signature; maintains a follow-up filing system on correspondence; may forward copies of correspondence to other department officials for their information and response.

4. Answers telephone, gives routine information to callers, transfers calls to appropriate official, places outgoing calls, and schedules appointments for supervisor resulting from public contact. Greets visitors, ascertains nature of business, and directs visitors to appropriate staff person.

5. Arranges details for staff, Board, committee, commission, and other meetings, conferences, hearings, and travel, including schedules, reservations, location of function, seating of guests, and other scheduling responsibilities; completes expense forms; takes or arranges for the taking of minutes of meetings, conferences, etc.

6. Establishes and maintains complex filing system for the unit, including follow-up files. Orders supplies.

7. Keeps a variety of logs and unit records, such as staff time and leave, financial documents, and other records. Collects and compiles data into final form for review by supervisor.

8. Maintains basic databases and may prepare basic statistical reports. Assists with budget preparation. Processes registrations and payments for students as assigned. May process some travel requests.

9. May supervise clerical employees and/or College Work Study students.

10. Performs other related duties as required.

Knowledge Skills and Abilities

Knowledge of administrative principles and procedures.
Knowledge of unit operations, services, programs, and College/campus organization.
Knowledge of word processing, spreadsheet, and database software.
Knowledge of business English, grammar, punctuation, spelling, and composition.
Knowledge of filing and recordkeeping techniques and procedures.
Excellent keyboarding, word processing, communication, decision-making, critical thinking, and organizational skills.
Good interpersonal and communication skills.
Skill in searching files and records for information.
Skill in recording and compiling data accurately.
Ability to effectively communicate, both orally and in writing.
Ability to oversee the work of clerical/support employees.
Ability to read, apply, and explain rules, regulations, policies, and procedures.

Minimum Qualifications

High school diploma or GED and four (4) years of relevant experience; or other equivalent combination of education and experience.

Posting Details

 

Posting Details

 

Posting Number

REG2306PO

Number of Vacancies

 

Desired Start Date

 

Position End Date (if temporary)

 

Open Date

01/21/2020

Close Date

02/04/2020

Open Until Filled

No

Special Applicant Instructions

Apply
*Please mention TechnicalCollegeJobs.com to employers when applying for this job*