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Vice President Finance and Administrative Services
Bates Technical College in Tacoma, Washington
Date Posted 07/13/2020
Executive-Administrative Vice President
Salary -  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled

The position is open until filled with the first review of applications being May 25, 2020.

The Vice President for Finance and Administrative Services reports directly to the President and works collaboratively with members of the President's Cabinet to assure effective operation of the College and serves as the college's Chief Financial Officer. This position directs the planning and organizing of the Administration division. This position is responsible to ensure compliance with state, federal, NWCCU accreditation, and legislative policies and regulations for areas assigned. This position facilitates the operational and baseline planning and budgeting of the College and produces annual documents.

Essential Functions and Other Duties:

  • This position directs the planning and organizing of the finance office and controls the financial functions of the college.
  • This position is responsible to ensure compliance with state, federal, and legislative policies and regulations.
  • Establishes budget development process that is built on effective and responsive communication and that results in an equitable spending plan, reflecting all aspects of the college mission.
  • Lead, direct and guide administrative functions, including accounting, cashiering, contracts, budget, finance, bookstore, audits, purchases, receiving, master planning, facility management including safety, parking planning, and enforcement, emergency management response, and operations.
  • Supervise direct reports and provide leadership, coordination, and support for staff development activities for all areas of responsibility that enhance or promote the college's mission and goals.
  • Serve as a member of the President's cabinet advising executive staff of administrative issues, the fiscal impact of policy decisions, and emerging state or national initiatives that affect the college and its finances.
  • Conduct staff evaluations and promote a developmental program for each manager that will increase managerial effectiveness consistent with the individual's potential with the college's needs.
  • Advise the President on finance issues and development, strategic/operational planning, legislative issues, and other matters regarding the finances of the college.
  • Advise the President and the College Board of Trustees in matters relating to areas of responsibility.
  • Responsible for the college annual operating and capital budgets within the prescribed state regulations and limitations; advise the college President on budget matters and policies while overseeing an aggressive capital improvement plan.
  • Responsible for the maintenance and monitoring of the operating and capital budgets, and for monitoring fiscal and biennial expenditures to state appropriations and local funds.
  • Responsible for the direction, planning, and organizing of the operations of the financial services of the college including accounting, budgeting, accounts payable, cashiering, and accounts receivable in accordance with state regulations and requirements.
  • Responsible for the completion of the institution's annual financial audit and all preparation of college financial statements, financial analysis, and fiscal reports for both internal and external purposes; ensuring all reporting requirements are met within the required timelines.
  • Responsible for maintaining documented adequate fiscal procedures and internal controls in compliance with state requirements and generally accepted accounting procedures to ensure the safeguarding of college assets.
  • Direct and coordinate finance services and workflow with other college departments and external agencies and authorizes the disbursement of college funds, deposits, and investments of college funds within state requirements; directs the banking functions of the college.
  • Responsible for the ongoing development and implementation of the comprehensive Information Technology Strategic Plan to enhance educational opportunities and access as well as administrative effectiveness, through stewardship of technology resources.
  • Responsible for the direction, planning, and organizing in areas relating to campus store operations, campus public safety, physical plant, and college general services.
  • Responsible for financial risk management, college contract administration; advice, and coordinate contract activities with college administrators, Attorney General's Office, and contracting entity.
  • Participate in contract negotiations and labor/management committees. Provide and maintain salary, benefit, and fiscal data; ensure implementation of negotiated salary, benefits, and other items within the state and negotiated contract requirements.
  • Participate with the College Council, Planning and Budget Committee, and other college and WA State and Pierce County committees as needed.
  • Represent the College by participating in CTC system leadership through service on the Business Affairs Commission, other system-wide workgroups, and serve as the college representative to external agencies as necessary.
  • Establish self-supporting auxiliary operations, which support the mission of the college to ensure a spirit of college-wide collaboration, collegiality, civility, and teamwork.
  • Provide flexible, responsive, and high- quality customer service to all served, be they students, or staff, and continuously assess processes and procedures to revise accordingly.
  • Ensure the physical campus environment is clean, aesthetic, safe, well-maintained, and conducive to the learning process.
  • Maintain the highest standards of professional and ethical conduct.
  • A leadership team that promotes innovation, accountability, and excellence consistent with the college's strategic goals and values collaborative efforts to achieve these goals.

Minimum Qualifications

  • Master's degree in Accounting, finance, economics, or closely related field required.
  • Ten years of progressively responsible experience in a leadership role surrounding fiscal management, budget development, forecasting, and implementation; team building; decision-making supervisory level.
  • Experience with higher education finance and audit procedures.
  • Experience with fund accounting in a computerized environment.
  • The successful candidate will demonstrate a successful record of interaction with institutions, government officials, outside agencies, vendors, and the community; be an excellent communicator.
  • Exhibit a commitment to integrative management and systems thinking; ability to "think outside the box" and lead system change; demonstrate experience in supporting senior leadership vision and institutional priorities.

Preferred Qualifications

  • Knowledge of principles and practices of college administration, program budgeting, and financial analysis; state financial reporting requirements; professional accounting principles, techniques, and procedures.
  • Knowledge of complex automated financial systems preferably the Community and Technical College System.

Equal Opportunity Statement:

Bates Technical College reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Director of Human Resources at 253.680.7180, Downtown Campus A326.

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