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Coordinator, Campus Volunteers & Executive Assistant, Business & Finance
Asheville-Buncombe Technical Community College in Asheville, North Carolina
 
 
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Date Posted 02/14/2022
Category
Admin-Administrative Assistants
Admin-Other Administrative Positions
Salary -  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

 

 
Coordinator, Campus Volunteers & Executive Assistant, Business & Finance

 

 
Position Type : Full Time Regular

 

Annual Schedule : 12 months

 

Expected Work Schedule : Standard

 

Anticipated Days : Monday - Friday

 

Anticipated Hours : 8:00 a.m. – 5:00 p.m. will include some evenings and weekends

 

Anticipated Hours per Week : 40

 

Work Location : A-B Tech Main Campus

 

 
Job Description Summary
Responsible for coordinating College-wide volunteer services to include assessment of departmental needs, recruitment, screening, placement, monitoring results, and retention of individuals who wish to volunteer time in support of A-B Tech.
Provides administrative support to the Office of the President and VP, Business & Finance/CFO, including serving as a backup and ongoing support to the President’s Executive Assistant.

 

Duties
Volunteer Coordinator
  • Collaborates with College departments to assess volunteer opportunities that are mutually beneficial.
  • Develops a comprehensive policy and procedure manual related to volunteer positions for the purpose of conveying general
and specific information related to the role of a volunteer.
  • Creates and maintains position descriptions to serve as a guide for each assignment and provides training.
  • Hosts and attends recruiting events within the community to attract qualified and interested candidates for volunteer roles,
and develops relationships with other volunteers, educational and non-profit organizations in the area.
  • Actively recruits volunteers to commit to short-term, and long-term projects and activities.
  • Collaborates with Community Relations and Marketing department to publicize opportunities for volunteers.
  • Prepares and conducts orientation sessions designed to educate and familiarize individuals with the history, vision, mission, and values of the institution (Orientation to the Volunteer Program and relevant policies & procedures)
  • Serves as a point of contact related to assignments and communications with departments and works toward positive
resolutions to resolve volunteer conflicts and differences.
  • Maintains contact with College departments to monitor progress, facilitate new needs, process new volunteers, and
coordinate assignments.
  • Tracks volunteer utilization and hours for the purpose of providing statistical and activity reports on a monthly basis.
  • Evaluates all aspects of the volunteer program to ensure effectiveness and to recommend or implement changes as appropriate.
  • Solicits collects, maintains, and reports on feedback from all parties involved for the purpose of promoting continuous
improvement.
  • Coordinates the A-B Tech Therapy Dog Program and provides direct supervision for the program.
  • Maintains Volunteer Services sites on SharePoint and College website.


Business & Finance:

  • Performs routine and typical office functions utilizing Microsoft Office including Word, Excel, and PowerPoint; files copies and scans and faxes documents.
  • Provides customer service and/or student advocacy as demonstrated through a positive attitude, strong problem solving, and a desire to identify and support student success.
  • Welcomes visitors, employees, and students when they enter the office.
  • Coordinates new employee meetings with the President and VP, Business & Finance.
  • Response to incoming telephone calls takes accurate messages and responds appropriately to support requests.
  • Maintains CFO calendar and meetings and making travel arrangements
  • Accurately prepares to leave reports/requests each month for employees reporting to the VP, Business & Finance/CFO, processes B-19s and timesheets for the Business Office, Plant Operations, and Facilities Support.
  • Handles P-Card transactions and mail for the VP, Business & Finance/CFO.
  • Serves as backup and provides ongoing support to the Executive Administrative Assistant to the President.

· Maintains professional standards, attitude, and performance. · Maintains confidentiality of the office.

  • Contributes to the College Vision, Mission, Values, and RISE statement.
  • Supports workforce diversity in all its aspects.
  • Performs other duties as assigned.


Other Ongoing Duties:

  • Coordinates Campus Food Trucks for AHWD area.
  • Serves as secretary to the Joint Financial Advisory Committee of the Board of Trustees.
  • Prepares and tracks Purchase Order and Check Requests for the CFO.
  • Attends weekly CFO Direct Reports meeting and provides administrative support to the group as needed.
  • Reviews and prepares College-wide B-19s for CFO approval.
  • Produces monthly Business and Finance divisional newsletter, helping to develop stories, profiles, and other content featuring the work of the division.
  • Coordinates emergency PPE requests and distribution for the College in the event of a Pandemic.

 

Minimum Requirements (Applicant must meet all of the minimum requirements)
1. Must have a minimum of an Associate’s degree;
2. Must have a minimum of three years of full-time or equivalent experience managing volunteers or working in a volunteer or non-profit organization or other College experience;
3. Experience in recruitment and/or placement of employees or volunteers

 

Preferred Qualifications
1. Must have a minimum of a Bachelor’s degree;
2. Volunteer coordination experience in higher education;
3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

 

Special Instructions to Applicants
Applicant Should:
 
1. Read the following before submitting the Application:
 
  • Application Selection Process

 

 

 
  • Technical Support Tips
 
2. Upload Required Documents:
 
  • When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.
 
 
PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT
If selected for hire:
  • If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work
  • Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.
 
 
PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

 

Why Should I Work at A-B Tech?
A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

 

A-B Tech Welcoming Culture (R.I.S.E)
A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

 

A-B Tech is looking for:
A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.
 
Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)
02/01/2022

 

Start Date
02/01/2022

 

Keep Open Until Filled
Yes

 

Salary or Hourly Pay Range (Salary is Non-Negotiable)
Salary: $41,724 - $42,768

 

Total Compensation
Total Comp: $61,181 – $62,536

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 21.68% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

 

Benefits Summary
  • Medical and Pharmacy Plan
  • Dental Plan
  • Vision Plan
  • Flexible Spending Accounts
  • Short and Long Term Disability
  • Death Benefits
  • Life Insurance
  • Supplemental Policies
  • Professional Liability
  • Vacation Leave up to 26 days per year
  • Sick Leave of 12 days per year
  • Holiday Leave
  • All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
  • Tax-sheltered Supplemental Retirement Plans
  • Tuition Reimbursement Plan
  • State Employees Credit Union membership
  • Employee Assistance Network
  • Annual Flex Benefit
  • Alternative Work Schedules
  • Longevity Pay
  • Educational Attainment

 

Questions
A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu
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