Job TitleAdministrative Assistant, Building, Engineering and Skilled Trades
DepartmentBuilding and Skilled Trades
· Associates degree in Office Systems Technologies or equivalent
· Proficiency in typing 55 correct words per minute
· The ability to follow instructions; working independently or in a team-oriented environment
Two years of office management experience performing duties including: word processing, filing, record-keeping, organizational skills, and the use of office machines.
Knowledge, Skills and Abilities
1. Evidence of strong interpersonal skills, organizational skills, and effective oral and written communication/public relation skills.
2. Excellent problem-solving and critical-thinking skills.
3. Ability to manage multiple tasks and meet deadlines.
4. Ability to think creatively and put ideas into action.
5. Excellent computer skills as evidenced by experience with at least one data software product (such as Colleague, Informer, and Microsoft Office products).
6. Personal integrity, honesty, and the ability to maintain confidentiality.
7. Effective receptionist, organizational, record-keeping, and word processing skills.
8. The ability to follow instructions, work with a team and work independently.
9. The ability to work off campus-occasional travel, conferences, and/or workshops
10. Understanding of the mission, goals, and objectives of a community college.
1. Provide a full range of administrative support for the department routing calls and relaying messages;
2. Assist with telephone calls and inquiries pertaining to BEST Programs; and supplying general information about the programs;
3. Familiarize and maintain comprehensive records of all academic policies, procedures and other related documents pertaining to standard operating procedures;
4. Maintain a system of filing and record-keeping that will provide for or lend itself to immediate access and information recovery;
5. Assist in maintenance of Non-credit course folders for DMV Safety Inspection and OBD Emissions, Motorcycle Safety and Electric Line programs;
6. Exercise politeness and tact in institutional and public communications and all other matters relating to job duties and responsibilities;
7. Support, prepare and participate in departmental activities, routine and special, including departmental meetings;
8. Track instructor assignments and/or contracts needs for Credit and Non-credit courses.
9. Research and order instructional departmental office supplies;
10. Report work order needs to ensure general building safety, security, and preventative maintenance within and around the building to the Building Coordinator.
11. Comply with all departmental/divisional and/or institutional rules, regulations, policies, procedures, and guidelines
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:
- Ability to sit and/or stand for long periods of time.
- Ability to lift, at times, 10-30 lbs.
- Good eye/hand dexterity.
- Hearing is required to perceive information at normal spoken word levels
- Visual acuity is required for preparing and analyzing written and computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Required Working HoursA minimum of a 20-hour workweek as determined with the supervisor to allow the employee to fulfill the assigned duties and responsibilities. Summer schedules may vary.
Hiring Range$20 -$25
Job TypePart Time Staff