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Accounts Receivable Specialist
University of Western States in Portland, Oregon
 
 
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Date Posted 02/22/2014
Category
Admin-Business And Financial Management
Salary -  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 
DEPARTMENT: Financial Services REPORTS TO: Associate Controller SCHEDULE: Monday – Friday, 8:00am – 4:30pm CLASSIFICATION: Non-Exempt – N7 SUMMARY DESCRIPTION: The accounts receivable specialist is responsible for all aspects of the students billing process including but not limited to assessing charges, disbursing financial aid, maintaining files, collection efforts, year-end 1098-T generation, on-going reconciliations, and a high level of customer service. RESPONSIBILITIES: • Maintain student accounts in the integrated academic information system. • Apply financial aid to student accounts and disburse residual checks. • Assess charges and credits to student accounts on quarterly and ongoing basis and verify accuracy of student billing. • Publish semi-monthly student statements. • Prepare billing and lead collection efforts and communication with third-party collection agencies including but not limited to Department of Veteran Affairs and grant agencies. • Manage student financial holds process in the integrated academic information system and lead communication efforts with other departments and students to resolve those holds. • Provide daily customer service to Students, Staff and Faculty. • Handle emergency loan applications. • Data entry and verification of daily cash receipts from other departments. • Serve as lead for the graduation check out process. • Reconcile Perkins loan activity on a monthly basis, report activity to third party servicer, acts as a Perkins loan contact between students and third-party servicer. • Reconcile direct loan activity and work with Financial Aid department to ensure accuracy of disbursements and monthly reconciliation. • Maintain filing of student accounts and Perkins. • Prepare and generate annual 1098T and Canadian tax forms. • Monitor forfeited deposits on an annual basis and coordinate with Admissions department on necessary adjustments. • Create and maintain accounts receivable procedures. • Serve as backup for other financial services tasks and common front office duties. • Other duties as assigned. QUALIFICATIONS: (Knowledge, skills, and abilities needed to perform job.) • General clerical skills. • Ability to follow direction and work independently. • Ability to coordinate and prioritize multiple tasks. REQUIREMENTS: (Education, Training & Experience) • Two years’ experience required in accounting, bookkeeping and/or relevant work experience. • Associate’s degree or equivalent from two-year College and/or technical school; or two years related experience and/or training, e.g. professional school certification; or equivalent combination of education and experience. • Experience with Microsoft products and Windows operating systems. • Experience in higher education processing student accounts strongly preferred. Instructions: The University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type. To apply, please submit the UWS application, cover letter detailing your training, education and experience as they relate to the duties, responsibilities and minimum requirements of the position, along with your resume and three professional references. All resumes will be reviewed upon receipt. Position is open until filled. No phone calls please. EOE. Link to UWS employment application: https://www.uws.edu/about-uws/employment-at-uws/ You may send your materials as an email attachment (Word or PDF) with job title in the subject line, FAX or U.S. mail to: Human Resources University of Western States 2900 NE 132nd Ave Portland, OR 97230 Fax: 503.206-3204 E-mail: hr@uws.edu www.uws.edu
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